faster than manual work
Processing acceleration benchmark compared to the employee's work.
KIRANO / AI AUTOMATION
AI agents. Business without routine tasks.
We introduce AI agents into your business: documents, finance, warehouse and production - with clear rules and control.
Discuss my processFor medium and large businesses
AI agent is activeThe draft is ready for approval
Business overview
This monthEXAMPLE INTERFACE
Finances, tasks and documents in one summary
Revenue
124.8million
Expenses
86.2million
Margin
31%
Dynamics of indicators
Revenue dynamics
RevenueExpenses
124.8 millionAI Agent Tasks
24out of 284 to be agreed
Operations feed
Document No. 0248 verified
286Documents processed
3Need attention
The draft is ready for approval
Processed today
286documents
The invoice is reconciled with the orderThe draft is ready for approval
Demo data. The script adapts to your business.
01Less manual work
02Faster documents and reports
03Deviations are visible earlier
01 / PROBLEM
Business is growing. Routine too.
When operations are kept on tables, manual reconciliation and one employee, the company is losing speed and control.
01
Data accounted for carry by hand
Errors and delays in every operation.
02
Reports are coming too late
Decisions are made according to outdated data.
03
Documents are waiting coordination
Closing work and payment are postponed.
04
Inventories and expenses difficult to control
Deficiency, surplus and overspending noticed after the fact.
AI / SPEED, COST AND CONTINUITY
AI works. Routine doesn't wait for Monday.
TARGETS FOR ROUTINE OPERATIONS
cheaper than manual processing
Target for reducing the cost of one operations with comparable quality.
Including on weekends
Tasks can be completed around the clock according to a given schedule and rules.
Acceleration by 50 times and cost reduction by 30 times are the targets. The actual effect is confirmed by pilot measurements.
Don't get sick
There are no sick breaks.
Don't quit
The script does not depend on frame changes.
Do not ask for time off
There are no vacations or personal absences.
Open on weekends
Processes are not tied to the office schedule.
In the pilot, we compare the time and total cost of the same operation: manual processing → AI. We take into account setup, infrastructure, support and employee participation.
02 / WHAT WE AUTOMATE
Your business. More possibilities.
Nine ways AI can help teams work faster. We work with Excel, CRM, documents and accounting systems - ERP is not required.
01 / WAREHOUSE AND REMAINS
Less surplus. Fewer shipment disruptions.
Money is not stuck in excess inventory, and purchasing can see earlier which items will be short.
WHAT DOES AN AGENT DO- Reconciles balances, reserves and open orders.
- Finds shortages, surpluses and discrepancies.
- Prepares a proposal for replenishment of the warehouse.
INVENTORY CONTROL
Risk of shortage found
The agent has prepared an application for replenishment
Example scriptCONNECTING
Accounting system or Excel: balances, reserves, orders and deliveries
AGENT RETURN
Risk Summary and Draft purchase requests
EMPLOYEE CONTROL
The buyer checks the quantity and confirms the application
02 / REVENUE AND PAYMENTS
Payments are visible. Accounts receivable are under control.
The finance team quickly sorts through receipts and sees which invoices remain unpaid.
WHAT DOES AN AGENT DO- Matches payments with invoices and orders.
- Highlights late and unposted payments.
- Compiles summary for finance manager.
PAYMENT RECONCILIATION
Payment → invoice No. 1042
A match was found. Awaiting confirmation
Example scriptCONNECTING
CRM or tables: invoices and shipments; bank statement via API or file
AGENT RETURN
Register of payments, list of overdue payments and suggestions for spacing
EMPLOYEE CONTROL
Accountant confirms ambiguous comparisons
03 / COSTS
The overspending is noticeable before the end of the month.
Expenses are clearer by item and division. Deviations become a reason for action, not a surprise.
WHAT DOES AN AGENT DO- Distributes costs into specified categories.
- Compares transactions against budget and limits.
- Notes possible duplicates and unusual expenses.
BUDGET / EXAMPLE
Limit requires verification
The transaction has been transferred to the financial controller
Example scriptCONNECTING
Invoices, payments and expense tables; budgets and classification rules
AGENT RETURN
Plan / fact by item and a queue of operations for verification
EMPLOYEE CONTROL
The financier examines exceptions and approves the changes
04 / SALARY
Less reconciliation. Quieter settlement day.
The payroll team receives prepared data and a list of discrepancies before payroll is processed.
WHAT DOES AN AGENT DO- Collects time sheets, absences and extra pay.
- Checks data for completeness and discrepancies.
- Prepares calculations according to approved rules.
PREPARATION OF CALCULATION
The report card requires clarification
The discrepancy is highlighted before accrual
Example scriptCONNECTING
Personnel records and time sheets; agreed accrual rules
AGENT RETURN
Verified source data and draft payslip
EMPLOYEE CONTROL
The person in charge checks the calculation. Payments are made by the company
05 / INVOICES AND REPORTS
The documents are ready. The deal is moving forward.
Less time between completed work, paperwork and submitting them for payment.
WHAT DOES AN AGENT DO- Fills out drafts based on order data.
- Verifies details, amounts and scope of work.
- Submits the kit for approval.
SET OF DOCUMENTS
Drafts are ready
The invoice and document have been submitted for approval
Example scriptCONNECTING
Order, contract and details; templates and proof of work
AGENT RETURN
Draft invoices and acts; list of discrepancies found
EMPLOYEE CONTROL
The employee approves the document before sending and conducting
06 / CONTRACTS
Liabilities do not get lost in folders.
The team sees the deadlines, those responsible and the next actions under contracts in one workflow.
WHAT DOES AN AGENT DO- Retrieves deadlines and key obligations.
- Creates tasks for responsible employees.
- Reminds about approval and renewal.
CONTRACT CONTROL
Renewal deadline is approaching
The task is assigned to the responsible employee
Example scriptCONNECTING
Folders with contracts and customer database; cards of contractors and projects
AGENT RETURN
Register of obligations, tasks and deadline reminders
EMPLOYEE CONTROL
The lawyer checks the extracted conditions and important decisions
07 / PROJECTS AND SERVICES
Timing risks and margins are visible earlier.
The manager gets an overall picture of requests, team workload, expenses and completed work.
WHAT DOES AN AGENT DO- Collects task statuses, costs and effort.
- Compares the actual progress of work with the plan.
- Prepares summary and data for closing services.
PROJECT / EXAMPLE
Budget needs attention
Deviation included in manager's summary
Example scriptCONNECTING
CRM, spreadsheets and service requests; tasks, hours and project budgets
AGENT RETURN
Timeline and budget summary; drafts of closing documents
EMPLOYEE CONTROL
The project manager checks statuses and coordinates actions
08 / PRODUCTION
Materials on time. The release plan is transparent.
The planner sees earlier what could stop production: shortages of materials, delays or deviations from the plan.
WHAT DOES AN AGENT DO- Collates orders, specifications and balances.
- Checks the plan's availability of materials.
- Highlights delays and prepares plan/actual summary.
PRODUCTION PLAN
Material needed for launch
Collateral risk transferred to planner
Example scriptCONNECTING
Spreadsheets or accounting system: orders, materials and release statuses
AGENT RETURN
List of collateral risks and suggestions to the planner
EMPLOYEE CONTROL
Scheduler approves procurement and schedule changes
09 / STICKERS AND MARKINGS
Products are ready for accounting and shipment.
Labels are generated from current product data. The team retypes less and prepares batches faster.
WHAT DOES AN AGENT DO- Takes the article, batch and serial number from the product database.
- Checks fields and completes label template.
- Submits the job to the agreed upon print service.
LABEL PRINTING
The batch is ready for labeling
The article and batch are taken from the product database
Example scriptCONNECTING
Excel or accounting system: products; batches, templates and printing service
AGENT RETURN
Print job status and the connection between the label and the product
EMPLOYEE CONTROL
The operator checks the template. Printing method depends on equipment
Connecting systems. We maintain business logic.
We select the connection method after checking the API, data formats and access rights.
Data from your systems
CRM, Excel, documents and accounting systems. Via API or Negotiated file sharing.
Checking and preparation
Data extraction and comparison. Work according to your rules. Exceptions are queued for review.
Recording under control
Draft, task, notification or print job. You set the rights and approvals.
In the pilot we record: data source → agent actions → result in the system → person responsible for approval.
The composition of the connections is confirmed during the inspection. You can start with tables and documents - ERP is not required.
03 / HOW IT WORKS
From the task - to ready action.
The agent receives your business data and prepares the result. Employee supervises exceptions and coordinates important operations.
SCENARIO 01 / DOCUMENTSThe bill has arrived. The draft is already ready.
The agent retrieves the details and amounts matches the invoice with the order and shows discrepancies before surgery.
SUPPLIER INVOICE / EXAMPLE
№ 0248 To be agreed
SupplierThe details match
Customer orderFound · No. 1042
Amount and positionsVerified
ResultThe draft operation is ready
01
Get
Retrieves orders, documents or data from connected sources.
02
Check
Checks details, amounts and your business rules.
03
Prepare
Creates a draft document, summary or task.
04
Approve
Passes important decisions to the responsible employee.
The shortage is visible in advance.
The agent compares balances and needs and supplies. Procurement sees risk earlier.
Example of residual dynamicsMargin is under control.
The agent collects expenses and work statuses. The manager sees deviations earlier.
Plan
Fact
Illustration plan/factSTORIES/EXAMPLES OF IMPLEMENTATION
Success stories
Demonstration scenarios: names and situations are conditional, the effect is expected.
DEMO STORYMaria
Cup production
AS IT WAS
Orders and release plan are in tables. Raw materials and packaging are checked manually. The shortage of materials will be known before the batch is launched.
IMPLEMENTATION SCENARIO- The agent checks the raw materials and packaging according to the release plan.
- Prepares replenishment requests and plan/actual summaries.
- Creates draft documents for released batches.
EXPECTED EFFECT FOR BUSINESS
Less manual reconciliation. Risks of shortages are visible earlier. Documents for batches are prepared faster.
01 / 03
Photos are stock. These examples show possible scenarios, not actual customer reviews.
04 / EFFECT IN NUMBERS
We consider the benefits. Before scaling.
We fix the initial costs and check the pilot's result on your operations.
documents per month
for manual processing
handmade monthly
Load calculation example: 1,000 × 8 minutes ÷ 60 ≈ 133 hours. This is not a promise of savings.
05 / CONTROL AND INTEGRATION
AI works. You are in control.
Rights, consents and processing rules We determine the data before launch.
Access rights
The agent only gets access to consistent data and operations.
Coordination of actions
Important operations are taking place verification of the responsible employee.
Operation history
Actions and exceptions are recorded, so that the process remains transparent.
Business data: CRM, Excel and documents
Connection - after checking API and access
06 / IMPLEMENTATION
One process. Verifiable result.
We start with a pilot and expand automation based on its results.
01
Let's analyze the process
We study processes, volume of operations and your data sources.
02
Let's agree on metrics
Defining the agent's tasks and criteria for a successful pilot.
03
Launching the pilot
Checking the script in a limited area.
04
We measure and expand
Comparing the indicators and connect new processes.
07 / QUESTIONS AND ANSWERS
Before the start work.
Answers to questions which are important for implementation.
Is it possible to implement AI agents without ERP?
Yes. You can start with Excel, CRM, documents and other sources. We add an ERP connection if available.
What if there are errors in the data?
Let's agree on checks and exception handling rules. We transfer ambiguous transactions to an employee.
Can an agent act independently?
The level of autonomy depends on the process. For important operations we provide approval.
What determine the cost and terms?
From scenario, data quality, integrations and hosting requirements. The scope of work is determined after analysis.
Who supports the solution after launch?
We agree on the format of support, monitoring and updates along with the terms of implementation.
08 / NEXT STEP
Let's start with the task. Or we'll find her together.
Tell us what you want to automate. If there is no ready task yet - sign up for a process review.
3 steps to discuss the project
You can start without a ready-made technical specification.
KIRANO / AI AGENTS FOR BUSINESS